Exhibition & Conference FAQs

Welcome to our FAQ page, designed to answer the most common questions from exhibition and conference organisers looking for reliable event delivery partners. If you don’t see your question here, contact us — we’re happy to help.

✅ What services does Symbiosis offer for exhibition and conference organisers?

Symbiosis provides complete support for exhibitions and conferences, including:

Modular shell scheme installation
Custom exhibitor portals
Bespoke exhibition stand design and build
Special feature zones and interactive areas
Staging and scenic production
Full event production services, excluding registration

We also offer eco-conscious solutions using beMatrix modular systems to reduce waste and increase reusability.

✅ Do you supply and install shell schemes?

Yes, we specialise in high-quality shell scheme systems, including configurations built with beMatrix — a market-leading modular system. Our shell schemes are scalable, brandable, and adaptable to any venue or layout.

✅ Can you design and build custom exhibition stands?

Absolutely. Our in-house creative and production teams deliver bespoke exhibition stands tailored to your exhibitors’ brand, goals, and budget. We handle everything from concept and 3D visuals to on-site construction and dismantle.

✅ What is an exhibitor portal, and how does it work?

Our exhibitor portals are custom-built platforms that streamline communications and logistics between organisers and exhibitors. Exhibitors can:

Access stand package details
Browse graphics upgrades, IT & AV options and add-ons
Order WIFI and catering
View the up to date floorplan
Update their stand nameboard
Submit finished artwork
Order extras with ease

This smooth process means fewer questions for you—and better results for them. Standalone or embedded in your own event portal or manual, our exhibitors portals are fully customisable.

✅ Do you create interactive zones or feature areas?

Yes. We design and deliver special feature areas that drive engagement, including:

Networking lounges
Innovation hubs
Live demo zones
Media or content creation areas
These help enhance visitor experience and create added value for sponsors and exhibitors.

✅ What kind of staging and scenic design can you provide?

We offer full staging and scenic production services for:

Keynote theatres
Panel stages
Award nights
Breakout zones

Our solutions include stage design, backdrop creation, AV setup, lighting, and branding — all coordinated under one roof.

✅ Do you provide registration services?

No, Symbiosis does not currently provide attendee registration services. However, we often work alongside registration providers and integrate smoothly with their systems as part of the broader production plan.

✅ Can you work internationally?

Yes. While based in the UK, we regularly support international exhibitions and conferences, particularly across Europe and the Middle East. We handle all logistics, freight, and local coordination to ensure seamless delivery wherever your event takes place.

✅ Is Symbiosis committed to sustainable exhibition services?

Yes. Sustainability is a core part of how we work. We use eco-friendly materials, minimise waste, and prioritise modular systems like beMatrix, which are reusable and reduce single-use builds. From energy-efficient lighting to responsible disposal practices, we help organisers reduce the environmental footprint of their exhibitions and conferences — without compromising on quality or creativity.

✅ What are the benefits of using beMatrix?

We use beMatrix systems for their:

High-quality, lightweight aluminium frames
Fast, tool-free assembly
Reusability and eco-friendliness
Seamless integration with graphics, lighting, and AV

This makes them ideal for sustainable and efficient event builds.

✅ How early should I book Symbiosis for my event?

We recommend booking as early as possible — typically 3 to 6 months in advance — especially for large-scale events with bespoke stand builds or complex staging. However, we’re also experienced in fast-turnaround projects when needed.